Job Description: Secretary/Office ManagerRelated Media
1. Compile information, prepare and copy bulletin for distribution.
2. Include monthly income/expense statement the first Sunday of each month.
3. Make copies of missionary letters so people stay informed.
4. Keep a file copy of each bulletin.
Select congregation songs, schedule instrumentalists and provide them with a list of the songs so they can be prepared.
Prepare and mail letters of welcome to first time visitors.
Sort mail and distribute.
Take care of correspondence as needed. Take the initiative in writing missionaries about support increases/decreases, changes in leadership, and other church news unless someone is designated to do this.
MAINTAIN CHURCH CALENDAR
Keep an up-to-date calendar of events to avoid conflicts. This is important so various functions and events are announced well in advance.
Produce publications such as church directories, annual reports, etc. as needed.
Provide forms as needed, i.e., nursery schedule, tape requests, video check-out log, ballots, sign-up sheets for various functions and events, etc.
1. Keep records of all memorials.
2. Send a memorial card to the family so they will know about the memorial that was given.
3. Send an acknowledgement card to the one who gives the memorial to the church.
Type minutes of elder, deacon, commission and congregational meetings (if the elders are not doing this themselves). Original is kept in the file and copies made for each elder.
Maintain a current list of members.
Maintain a current list of key holders and provide keys to personnel as needed. Collect keys when people leave.
$50 designated for petty cash to be used for office supplies, postage, etc. To reimburse at end of the month, complete voucher and attach all receipts.
MAINTENANCE OF OFFICE EQUIPMENT
Be sure office equipment is operational and clean. Call for service as needed.
MAINTAIN OFFICE SUPPLY INVENTORY
Make sure adequate supplies are on hand including, copy paper, copier supplies, tapes, communion cups, letterheads, envelopes, visitor cards, memorial cards, etc.
Add new people to telephone chain and run updated lists for callers.
COORDINATE VOLUNTEER OFFICE HELP
Coordinate other office help as the need arises.
Organize and maintain files. Maintain a database of attenders on computer.
SECRETARIAL SUPPORT FOR PASTOR
Be available to help as needed.
PAY BILLS & BALANCE ACCOUNT
Prepare checks for elder's signature so that bills are paid on time. Balance account when statement arrives. Keep elders informed of balance each month.
Keep office neat and clean.
Related Topics: Administrative and Organization